Ways Scoir Solves Data Management Challenges for School Counselors

Odds are, as a school counselor, you’re faced with hundreds of daily tasks.

Things like...

• Responding to emails
• Reporting
• Phone calls
• Meetings
• FAFSA mayhem
• Random tasks on sticky notes all around your office

…on top of being responsible for improving the success of hundreds of students at any given time.

It’s no wonder you might be burnt out!

A key way to help reduce the noise? Data management built for counselors.

Having a single place where counselors can store student data and complete high school and district reporting reduces context-switching and simplifies keeping track of all the things.

We make it easy to store student data (on an individual and aggregate level) and evaluate key points in the student journey so you can spend more time driving student success.

Read on to discover how Scoir supports data management for counselors with the following:

1. Student Roster 
2. Custom Properties
3. Forms
4. Assignments
5. Student Profiles
6. Scattergrams
7. Admission Intelligence
8. Reports

Stick around at the end for some bonus Scoir tools to explore!

1. Student Roster

We make managing student rosters easy. When your high school begins using Scoir, we’ll help you import all your student data so that we can become your single source of truth.

Or, you can easily roster your students in Scoir from your Student Information System through a Clever or ClassLink SIS/SSO Integration. Then, use Scoir to track student progress, deliver college and career readiness curriculum, drive post-high school planning, manage college applications, communicate with students and families, create reports, and more. 

2. Custom Properties

Make Scoir your own with Custom Properties. Keep track of information unique to your student body, and organize your Custom Properties into Groups so you can stay organized.

3. Forms

Standardize your process to gather feedback and information from students and parents/guardians with Forms. Share brag sheets, college readiness, and career readiness surveys (and much more) right in Scoir so all that actionable data is in one place.

Once created, assign the form as a task for students to complete.

Students receive push notifications and emails about new forms and tasks so they know to take action quickly. 

4. Assignments

With (likely!) hundreds of students in your caseload, keeping tabs on each student's college and career readiness progress can be challenging. That's why we created Assignments!

Here, you can bulk assign tasks to your students, and even bulk send reminders to give them a nudge. You can assign students anything you'd like, from requesting they add 3 colleges to their My Colleges list, asking for a letter of recommendation, or adding recent achievements and accomplishments to their Scoir profile.

5. Student Profiles

Students can record their activities and achievements right in Scoir. This makes it easy for counselors to remember what their students have been up to (plus, it serves as a great start to building a resume!).

Students can also add a bio to their Scoir profile for easy counselor reference.

6. Scattergrams

Scattergrams are a powerful tool to guide your conversations with students about college list building. Gain insight into a student’s likelihood of acceptance to the colleges they’re following based on historical data of other students who attended your high school.

7. Admission Intelligence

Now, counselors have access to Admission Intelligence—or as we like to call it, Scoir AI—a series of tools to help balance college lists and demystify acceptance chances, powered by tens of millions of de-identified outcome records.

These new tools provide credible, predictive insights tailored to your school inside the platform you’re already using to support effective list-building and informed decision-making. We've also enhanced some of our existing features to best support these new solutions. 

8. Reports

Report on key data for your individual high school or your entire district in Scoir!

Scoir connects all the schools in your district or network via 1 dashboard so you’re equipped with key insights related to student performance, college planning, application statuses, and more.

Choose from 7 Standard Reports and get a glimpse into student progress, trends, and outcomes, from Scholarships and Awards to Standardized Tests to College Visits. You can also add filters like class years, assigned counselors, and groups.

Bonus Scoir Features To Explore

If you’re interested in Scoir’s data management features, these other time-saving Scoir features may be of interest to you!

1. Send Documents

Send documents to colleges within seconds via Scoir. With a few clicks, you can send documents directly to nearly 1,800 colleges. Then manage document requests and track document statuses on your dashboard. We've sent 7,000,000+ documents and counting this academic year!

2. Drive

Gone are the days of “When did you send that email?” and “I can’t find that document!” 

Each student in Scoir has a Drive, where counselors, students, and their families can store important documents. Collaborate on college essays, course planning, career readiness, scholarship opportunities, and more!

3. Communication Center

Consolidate your communication channels by emailing and direct messaging students and parents/guardians right in Scoir. Connect your email address to Scoir so you can email using your work email address. 

You can also utilize the Scoir Library, a collection of professionally written emails designed to engage students throughout the college readiness process. We’ve done the hard work for you and written emails for each season of the college admissions experience!

4. Calendar Management

Set college rep visit availability, schedule college visits (with over 1,650 institutions), and offer office hours to your students, all in Scoir.

Now that we’ve covered how Scoir can support counselors’ data management (and more!), check out how Scoir helps solve other school counselor challenges in these articles:

• Considering Scoir for Your High School? Here’s What You Need to Know 
• How to Use Scoir to Optimize Your Counseling Responsibilities 
• For Counselors: How We’ve Improved in Scoir in the Past 18 Months

This article was originally published on April 12, 2024. It was updated on October 14, 2024 for accuracy and comprehensiveness.