FAFSA & CSS Profile: Guide to Understanding Financial Aid

Financial aid for college is available through several different sources. Understanding the types of financial aid sources is paramount in minimizing the cost of college.

According to the College Board’s Trends in Student Aid, $256.7 billion in federal, state, and institutional grants were provided to students in the 2023-2024 academic year.

Wondering how to receive student aid? You need to apply for financial aid via the FAFSA and/or the CSS Profile. 

Here's what we cover in this blog post:

• What is the FAFSA?

  • The types of aid that FAFSA qualifies you for

  • Who should fill out the FAFSA

• What is the CSS Profile?

  • Who should fill out the CSS Profile

  • How to access your CSS Profile login

  • How much does it cost to complete the CSS Profile

• Understanding the financial aid process 

• Financial aid deadlines for Regular Decision

The FAFSA: An Overview

What is the FAFSA and what does it stand for?

The FAFSA (which stands for the Free Application for Federal Student Aid), determines the aid a person is eligible to receive to help towards the total cost of college. This type of financial aid goes directly to institution in the student's name. 

There are a few important words in the title.

1. It is free to fill out. There is no need to pay someone else to fill out your personal information on this document
2. This application is how the federal government determines whether someone is eligible for any type of aid, grant, or loan
3. Some colleges use the FAFSA to award their institutional aid

Which type of aid does FAFSA help me qualify for? 

Completing the FAFSA qualifies you for several different types of aid. We've put together a helpful chart to help you understand the types of aid, along with examples. 

This blog post on Inside the Financial Aid Process explains more details about these terms and the types of aid that are available to you.

Who should fill out the FAFSA? 

Everyone should fill out the FAFSA, whether you need help paying the majority of your college tuition or you need to secure low-interest loans. Even if you think you might not qualify for grants based on your financial situation, you should still fill out the FAFSA to qualify for low-interest federally-backed student loans, which are available to students with and without financial need.

The CSS Profile: An Overview

What is the CSS Profile? 

The CSS Profile is used to determine a student's eligibility for institutional aid and is used by approximately 270 schools. While these schools likely also use the FAFSA to provide aid from the government, the CSS Profile is used by these specific colleges to give out grants, scholarships, and loans directly. The CSS Profile is administered by the College Board, which states: "Each year CSS Profile unlocks access to more than $10 billion in nonfederal aid to thousands of students."

In addition, the CSS Profile more closely examines a family's financial situation to award aid to students with the most financial need. The chart below explains the assets, savings, and other financial information that FAFSA and the CSS Profile consider. 

* Not every college that uses the CSS Profile takes all of these additional factors into consideration

Who should fill out the CSS Profile?

If you are applying to one or more of these 270ish schools, you will likely need to fill out both the FAFSA (for federal and state aid) and the CSS Profile (for institutional aid). Before filling out the CSS Profile, it might be helpful to read this article that explains answers to common questions about the CSS Profile.

How do I access my CSS Profile login?

Your CSS Profile will be in your College Board account. If you've taken an AP, PSAT, or SAT test, you will already have an account. 

Sign in to your College Board account, then navigate to this CSS Profile page to get started.

How much does the CSS Profile cost? 

While the FAFSA is free, the CSS Profile has a cost: $25 for the first college and $16 for each additional. Therefore, if you are applying to eight colleges that require the CSS Profile, it will cost $137.

That said, on December 14, 2017, the College Board announced that "starting in fall 2018, CSS Profile will also allow an unlimited number of CSS Profile applications for first-time, domestic college applicants who take the SAT with a fee waiver or meet income-eligibility criteria." 

Understanding the Financial Aid Application Steps

Step 1: Fill out the FAFSA and write down all login information 

• Before filling out the FAFSA, take some time to read through FAFSA's guide
• Gather and organize the documents that you will need first to make the process go smoothly 
  

Step 2: After filling out the FAFSA, consider completing the CSS Profile

• If you are applying to any of the CSS Profile colleges, you should complete the CSS Profile. Before filling out the CSS Profile, gather all of the documents needed to make the process run smoothly
• Since the CSS Profile allows each school to ask additional questions, be prepared to provide information on other financial items, such as vehicles owned or amount owed on vehicles, second mortgages, home equity loans
• Keep in mind: there is also a Special Circumstances section that gives families space to explain any extenuating circumstances that may impact their financial situation

Step 3: One week after filing the FAFSA and the CSS Profile

Double-check if you need to submit any additional paperwork with each college to which you're planning to apply or have already applied.

Step 4: Once you receive your Financial Aid Award letters

1. Compare the offers 
2. Do not hesitate to contact the colleges’ financial aid offices to clarify information
3. Review our tips on having a constructive conversation with a financial aid office
   

How the Financial Aid Process Works

Understanding the Student Aid Index: Federal Method

After the FAFSA is completed, the government will determine your Student Aid Index (SAI). The SAI was previously the Expected Family Contribution, which was replaced with the SAI in December 2023. The SAI uses the Federal Method, which is determined by your financial information. Your SAI is not what you will have to pay for tuition. Rather, your SAI is a government formula that provides colleges with an indication of what you can afford. 

Within 5 days of filling out the FAFSA, you should receive your Submission Summary. In this report, you'll find your SAI. If the information on your Submission Summary is correct, your FAFSA is complete. Keep a copy of the Submission Summary for your records.

Please note that the FAFSA rolled out new changes for the 2024-2025 academic year. 

Understanding the Student Aid Index: Institutional Method

Colleges that use the CSS Profile in addition to FAFSA calculate a student's SAI by using the Institutional Method, which will likely arrive at a different number from the Federal Method because the CSS Profile takes into consideration more financial information. 

The College Board further clarifies that "the FM (Federal Method) is used to calculate the student's eligibility for federal aid, such as Pell Grants, and most types of state aid. It's used by most public universities. Many private colleges and scholarship programs and some public universities use the IM (Institutional Method) to determine the student's eligibility for their own grant funds."

Understanding Financial Need

Financial need is your cost of attendance (COA) at a school minus your Student Aid Index (SAI). While COA can vary from college to college, your SAI does not change based on the school.

The cost of attendance is a combination of tuition, room and board, books, travel, and personal expenses. Let's look at three scenarios for a student whose SAI is $15,000. 

 Let's understand these numbers a little better. Remember, in all 3 situations, the financial need numbers assume the student is paying $15,000 out of pocket. Now, each of these schools can decide how it might help meet a student's need using the school's financial aid. We explore each potential scenario below. 

Once a student’s financial need is determined, each college will present a Financial Aid Award Letter, which will show the grants, scholarships, work-study, and loans offered to help pay for college. Some colleges (such as colleges 1 and 2 above) will attempt to offset a good portion of the need, other colleges (such as college 3 above) may attempt to offset some needs, and others may not offer any assistance at all.  

Now that we've learned the financial aid amount each college offers, let’s look at what will be owed.  

Let’s look at these numbers a bit differently. Since the SAI is a number that the colleges assume a student can pay, here are the total out-of-pocket expenses for a student, if they accept the total financial aid award, including loans, which have to be paid back, and work-study, which have to be earned.   

Upcoming Financial Aid Deadlines for Regular Decision

FAFSA and CSS Profile Deadlines

Since most colleges award their financial aid on a first-come, first-served basis, it's best to fill out the FAFSA and CSS Profile as close as possible to October 1 each year.

Many colleges and universities have financial aid application deadlines throughout January and February. Go directly to the school's website to learn their financial aid deadlines. 

State-By-State Deadlines for FAFSA

The U.S. Department of Education's website lists student aid deadlines by state. While some say "as soon as possible after October 1st," most others have specific dates, which could be as early as mid-January. If your state is not listed on this FAFSA form, then you need to research your state's application policy and deadline by looking up your state's financial aid administrator website.

Final Reminders

• Check the deadlines each year. Typically, both the FAFSA and CSS Profile are available on October 1st
  
• For some colleges, the financial aid deadline is January 15, so complete the FAFSA and CSS Profile as soon as possible
• Let the financial aid offices know if any financial changes occur, such as the loss of a job
• File the FAFSA and CSS Profile every year
• Keep in mind that many schools give out financial aid on a first-come, first-served basis, so apply as early as possible each year

This article was originally published on October 2, 2021. It was updated on August 26, 2025 for accuracy and comprehensiveness.